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Social media has become part of many people’s everyday life. If it’s managed properly, it can be an incredibly useful tool that makes it possible to spread information about your childcare centre and interest more people in your services. Unfortunately, it’s also a ticking time bomb if it’s not managed properly in the workplace. Are you managing your social media policy appropriately? Do you know how social media has the potential to impact your childcare centre?

Social Media: The Potential Ramifications

Your social media accounts–and even your employees’ personal social media accounts–can have a serious impact on your childcare service. Consider:

Social media can create or transform your reputation.

What you post on social media is ‘out there’, and a single mistake can follow you for a long time. Even if you delete a post, screenshots and other records may still exist–and parents can still find them when they’re considering whether to send their child to your centre. Your reputation is everything, especially since you’re dealing with people’s kids. Without your reputation, you may struggle to keep enough kids coming through the doors or to attract the children and parents who make up your preferred audience.

You may unwittingly cause a breach of privacy.

Many parents strictly guard their privacy. They may not want their kids’ faces and pictures posted on social media. Even more, they may struggle if you choose to reveal private information. Not only can this be a cause for legal trouble, but it can also create a poor reputation for your centre.

You may break down networking channels and ruin marketing opportunities.

Social media is an excellent opportunity for networking and marketing when it goes well. When it doesn’t, however, you may convince parents that you don’t genuinely care about their needs–and if you don’t pay attention to your networking, it’s possible, in their minds, that you won’t pay attention to their child, either.

Setting Your Social Media Policies

As a childcare centre, it’s critical that your staff are fully aware of their responsibilities when using social media. In addition to a blanket policy governing the centre’s interactions on social media, you need a policy that will help cover employee social media use. Social media and technology evolve fast, and they can be difficult to keep up with. That makes it critical that you regularly review and revise your social media policies to reflect the changing needs of your employees and your centre.

Explain how personal social media use can impact the centre.

Let employees know that what they post online, even on their personal social media accounts, matters. It’s not just about whether they will lose their job for failing to follow the policy: the wrong social media post could lead to a decrease in child enrollment or even get the centre shut down. This is particularly detrimental if the employee’s place of business can easily be identified.

Remind employees of child privacy rights.

Many parents do not want their children on social media at all. Others prefer to do their own posting, rather than having their child’s image out there in public or on a stranger’s page. Make sure that you include signed media releases in your parent packets. If parents don’t sign them, be sure everyone knows which children are not to be featured.

Govern what can be posted.

In many businesses, the wrong social media post is grounds for firing–and with good reason. Social media can be an amazing tool, but it can also have serious repercussions if used incorrectly. Let employees know what they are allowed to post about their jobs and about the centre. Institute consequences if those rules aren’t followed–and make sure you stand by those consequences. You can’t afford to let the wrong information sit out there on social media.

Do you need more help keeping your social media policies up to date and relevant? At ChildHR, we have a social media policy already prepared for you. When changes are made to the policy, ChildHR doesn’t just update the document, you’ll also get notification of those changes so you can brief your staff and, where required, ChildHR will have them re-sign the agreement. The system also makes it easy to see at a glance which staff members have received that current social media policy and which ones still need to sign the updated document, so you don’t have to worry about anyone falling through the cracks. Sign up for your free 14-day trial today and get that social media policy for your centre.

Talk to one of our Customer Relationship Partners on 1300 410 340 for further information